QuickBooks records what happened. But your grant budgets, program plans, payroll allocations, funding gaps, and board reports still live across spreadsheets.
Actually is real-time grant budget visibility, grant spend tracking, and funding clarity, integrated with QuickBooks Online
"We've been waiting for a tool like this!"
Dozens of nonprofit leaders described the same five problems keeping them from seeing where their money stands and where it’s headed.
Grant budgets, program plans, payroll calculations, forecasts, and board reports are maintained across spreadsheets, email, and disconnected systems.
Someone has to keep everything updated manually. Over time, the spreadsheet becomes too important to replace and too fragile to trust.
One employee may be funded across several grants. One grant may support several programs. Every funding source has different dates, restrictions, categories, and reporting requirements.
The accounting system records transactions, but it does not clearly show how grants, programs, people, and future commitments fit together.
Finance teams spend their time rebuilding reports, updating spreadsheets, checking classifications, and responding to one-off requests.
Leadership, boards, program managers, and development teams either wait for information or make decisions from numbers that are late, incomplete, or difficult to trust.
When information moves between QuickBooks, Excel, payroll systems, funder templates, and internal reports, errors become difficult to identify.
Nonprofit leaders are not just asking what happened. They are asking what will happen — about hiring, cost-of-living increases, funding gaps, and grant deadlines.
These forward-looking questions rarely have a home in today's tools. They live in spreadsheets, inboxes, and the finance leader's head.
Actually is in private beta with a small group of nonprofit and accounting teams. Everything below is in the product today — connected to real QuickBooks data, not a mockup.
The problems nonprofit leaders have shared with us extend far beyond basic budget-to-actual reporting. They are shaping the long-term direction of Actually.
Need a running view of what still has to be fundraised, not a month-old PDF.
Need to stop being the bottleneck between the data and everyone who needs it.
Need budgeting and forecasting tools that let them do advisory work, not just cleanup.
Need to know where their programs stand without opening the books.
You are not the only nonprofit trying to solve this with spreadsheets.
My planning workbook has 15 tabs. Every year it grows a few more.
— Finance Director
By the time the board sees the numbers, they're a month old. Sometimes older.
— Executive Director
Grant reporting is a copy-paste job across four different templates.
— Controller
At year end I'm manually splitting every payroll journal entry across ten grants.
— Finance Manager
City, state, federal — every funder wants the same numbers in a different shape.
— Finance Director
Our program managers don't have QuickBooks access. So they email me. Constantly.
— Controller
If our finance lead ever left, half of how this org works would leave with them.
— Executive Director
Audit documents live in three drives, an email inbox, and a filing cabinet.
— Fractional CFO
The product is in beta, and we're working closely with a small group of nonprofit & accounting leaders using QuickBooks Online. If your team is wrestling with grant budgets, staff allocation, or bottom-up budgeting, we'd love to talk.
